From customer PO to clean sales order.
Rainthorn Orders is being designed to read incoming customer orders, validate critical information, surface exceptions, and prepare clean sales orders for the systems your team already uses.
How order entry teams review incoming purchase orders
A desktop-optimized operations interface designed to pair automated extraction with visual validation of line items, SKU mapping, and packaging units.
Northwest Industrial Supply Corp.
| Customer PO Item | Catalog SKU Mapping | Qty & UOM | Unit Price | Validation |
|---|---|---|---|---|
| #NW-104 Ball Valve 1/2" Raw string match 98% | RT-VALVE-050 | 24 EA | $18.50 | ✓ Validated |
| #NW-108 Check Valve 3/4" Raw string match 99% | RT-VALVE-075 | 12 EA | $24.20 | ✓ Validated |
| #NW-GASK-04 Flange Gasket UOM discrepancy surfaced | RT-GSK-STD | 5 PK (10/pk) | $42.00 / PK | Review UOM |
Customer ordered 5 packs (50 total units). ERP standard inventory unit is Box of 50. Rainthorn mapped unit multiplier automatically: 1 Box @ $42.00.
Inside sales teams spend hours re-typing numbers into ERP systems instead of helping customers.
B2B distributors and manufacturers process dozens or hundreds of customer purchase orders each morning. They arrive as attached PDFs, scanned faxes, spreadsheets, or portal downloads. Even with modern ERPs, someone must manually read each line item, look up customer part numbers, check prices, verify packaging units, and re-key the data line by line.
How Rainthorn Orders is designed to process incoming POs
From unformatted customer document to clean, validated ERP transaction without removing human oversight.
Read raw PO files
Rainthorn is designed to read inbound purchase orders from email attachments (PDF, Excel, CSV, scanned files), extracting headers, customer billing identities, shipping destinations, PO numbers, and line tables.
Reconcile against catalog
The design translates customer SKU numbers into internal catalog codes, checks quantities and units of measure against standard packaging rules, and validates contract pricing against ERP price books.
Approve exceptions & export
Clean orders are designed to pass through with one-click verification. Ambiguities or pricing deviations would be highlighted in a visual exception queue, and the validated order staged for your ERP.
Handles buyer-specific item numbers and descriptions
Every B2B buyer references products differently. One customer orders by manufacturer part number; another uses an internal barcode; another enters a shorthand description. Rainthorn Orders is being designed to remember account-specific item equivalencies over time, reducing manual cross-referencing for inside sales teams.
Focus operator attention only where human judgment is needed
When all line items match, order review is designed to take seconds. When a price mismatch or unit-of-measure ambiguity appears, Rainthorn is designed to surface the exact line item alongside the original source document and suggest the most likely resolution for the operator to approve.
"We don't want to replace your ERP."
Your ERP handles inventory valuation, general ledger accounting, warehouse management, and billing. Replacing it is expensive, disruptive, and unnecessary.
Rainthorn Orders is designed to automate the painful work that happens before a clean sales order reaches your ERP. Our architectural target is to work alongside systems such as Microsoft Dynamics 365 Business Central, Acumatica, Oracle NetSuite, Sage, Odoo, and SAP.
*System names are referenced as illustrative operational targets. Rainthorn Orders is in alpha; integration connectivity is designed to co-exist with existing customer software configurations.
Apply for Rainthorn Orders Early Access
We work with distributors, manufacturers, and B2B operations handling high-volume incoming customer purchase orders.
Application Received
Thank you for your interest in Rainthorn Orders Early Access. We review incoming submissions against our active integration test cohorts and will reach out shortly.